Important Opportunity to Correct Errors in Free & Reduced Price Meal Eligibility

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November 1, 2012 CCSA has heard from many charter schools about errors in Free and Reduced Price Meal (FRPM) eligibility data reported in the California Department of Education's (CDE) CALPADS system. These data impact eligibility for many funding sources, including Title I, Economic Impact Aid, and the SB 740 Charter School Facility Grant Program.

Because accurate FRPM data is so important for so many programs, we have been working with CDE to resolve this issue at all levels. We are very pleased that CDE has announced a window of opportunity for schools to review data and correct errors on FRPM counts in CALPADS.

CDE released its notification and instructions regarding revising FRPM data, which you can read below. Please take note of the November 14 deadline to submit revisions. We strongly encourage ALL charter schools to take advantage of this opportunity to review and make any necessary corrections to the FRPM data that has been reported for your school.

Also, it is important to note that schools that are eligible for SB 740 facility grants based on their neighboring elementary school's FRPM count must work closely with their district to make sure the neighboring elementary school data is accurate.

CDE Notice on FRPM Correction Window

Dear CALPADS Administrators and CARS Coordinators:

The attached letter was sent to County and District Superintendents and Charter School Administrators announcing a final opportunity to amend and certify 2011-12 Free and Reduced Price Meal (FRPM) counts for pupils between the ages of five through seventeen. The CDE recognizes that in this transition year some LEAs did not certify accurate total FRPM counts in the 2011-12 California Longitudinal Pupil Achievement Data System (CALPADS) Fall 1 submission, thus impacting grant eligibility or funding levels.

LEAs choosing to amend their 2011-12 FRPM counts* must certify aggregate FRPM counts in the Consolidated Application Reporting System (CARS) by November 14, 2012.* The CDE has removed the validation check in CARS that prevented LEAs from entering separate free and reduced counts for each school that when combined exceeded the total combined FRPM count certified in CALPADS. LEAs should note, however, that the combined FRPM count still cannot exceed the school's total enrollment certified in the 2011-12 CALPADS Fall 1 submission, and LEAs can no longer change their 2011-12 CALPADS certified enrollment.

After the November 14th deadline, LEAs will no longer be able to amend and certify their 2011-12 FRPM counts in CARS.

Sincerely,

Keric Ashley, Director Educational Data Management Division